How AFC Mineral works
AFC Mineral gives mineral acquisition companies a clear, simple system for tracking every deal from closing to first payment.
AFC Mineral gives you one clear view of every deal: who's responsible for what's next, what's stuck, and whether you've actually been paid. It works alongside the tools you already use, it doesn't replace them.
The problem
Closing the deal is not the end of the work.
Between closing a deal and getting your first payment, a lot has to happen. Paperwork moves between people, operators, and accounting. When it's not clear who's handling what, payments get delayed, and leadership usually doesn't find out until it's already a problem.
AFC Mineral keeps that whole process on track.
AFC Mineral
AFC Mineral runs this model across the whole life of a deal.
AFC Mineral is the product AFC Royalties builds: it installs this operating layer for mineral acquisition companies, from finding a deal to proving the first payment arrived. Your team keeps its tools. AFC governs the movement between them.
Your team does the work. AFC Mineral makes sure nothing falls through the cracks between closing and getting paid.
How AFC governs the corridor
From closing to your first payment.
Every deal follows the same simple process. If something sits too long, it automatically gets flagged, until you've been paid.
- Day 0CloseThe deal gets a named owner and a clear next step.
- TrackedBeing trackedIf something falls behind, it gets flagged automatically.
- StaleFlaggedAnything unusual gets flagged and sent to the right person.
- EscalatedSent up the chainIf it's still not resolved, it gets pushed up to leadership.
- VerifiedPayment confirmedAFC Mineral confirms the payment actually came in before the deal is marked done.
What happens when something breaks down.
AFC Mineral doesn't wait for someone to notice a problem. It catches it and gets it to the right person.
See it in action
Watch one deal go from closing to first payment.
A quick walkthrough using made-up sample data, showing what AFC Mineral tracks from the day a deal closes to the day you get paid.
This deal now has a named owner and a clear next step.
What you get
What AFC Mineral does.
- You always know where things stand
- See exactly what's happening with every deal you've closed, at any time.
- Clear ownership
- Every task has one person responsible for it. If that changes, it's handed off on purpose, not left to guesswork.
- Problems get caught
- Missing paperwork, unresolved issues, or holds get flagged instead of quietly slipping through.
- Nothing sits forever
- If something's been open for 31, 61, or 90+ days, you'll know, and you can act on it.
- Stalled work gets flagged
- If something stalls, it automatically gets sent up the chain, no one has to remember to check.
- You know when you've been paid
- A deal isn't marked done just because someone says so. It's done when the payment is actually confirmed.
Start with a Post-Close Governance Diagnostic
Before anything is installed, AFC pressure-tests your corridor.
The diagnostic maps the corridor from acquisition close through verified first pay in your actual operating environment: the real workflow, the handoffs, the systems, the owners, and where work stalls.
| Diagnostic output | What you receive |
|---|---|
| Corridor map | A documented view of the real close-to-first-pay workflow, handoffs, systems, and state changes. |
| Ownership map | The responsible owner and accountability point for each post-close action. |
| Failure and exception map | Where work stalls, what triggers exceptions, and which dependencies create risk. |
| Aging and escalation design | Proposed thresholds, escalation paths, and management-attention rules. |
| System-of-record map | Which existing system owns each piece of information, and what AFC needs to govern. |
| Implementation recommendation | A prioritized Foundation, Growth, Enterprise, or not-yet-a-fit recommendation. |
| Executive readout | A decision-ready summary of operating-control gaps and recommended next actions. |
How the diagnostic runs
- Who takes part
- An executive sponsor, plus the people who touch the work: acquisitions, land, operations, and accounting or the controller.
- Your time
- Stated in writing before the diagnostic begins, and scoped to your deal volume and team.
- Where it happens
- Remote by default. On-site or hybrid work is used only when agreed at scoping and stated in writing.
- What AFC asks for
- How deals move, who does what, and which systems hold which records. Names of systems, not their contents.
- What AFC does not ask for
- Owner lists, title documents, operator account information, financial statements, or any confidential deal detail.
- Commercial terms
- The diagnostic is a paid engagement. Its fee is creditable toward a subsequent AFC Mineral installation under the exact terms stated in the proposal before the diagnostic begins.
The diagnostic ends in a decision: Foundation, Growth, Enterprise, or not yet a fit. AFC will say which, and why.
Implementation reality
Built around your current operating environment.
AFC Mineral begins with the systems, people, and handoffs your team already uses. The diagnostic identifies the source of truth for each operating state. Installation then adds the ownership rules, next-action controls, exception logic, aging thresholds, escalation routes, and verification criteria required to govern the corridor.
- DiagnosticWe map how deals move through your business today: what works, what breaks down, who owns what, and where visibility is missing.
- InstallationWe configure the controls around how your business actually works: who owns what, what counts as an exception, when something escalates, and what it connects to.
- AcceptanceEverything is tested against the acceptance criteria written into the approved scope before it goes live.
- Operational proofWe validate the installed controls against the approved acceptance criteria: assigned ownership, visible next actions, surfaced exceptions, functioning escalations, and first-pay evidence recorded as required.
AFC does not require a rip-and-replace project. Integration, access, configuration, security review, and acceptance scope are set during the diagnostic.
Requesting a diagnostic doesn't set anything up. AFC builds the system around your specific business first.
Engagement tiers
Complexity, not seat count, sets the engagement.
The diagnostic determines fit, required control depth, implementation sequence, and commercial scope. Three tiers describe what changes as the operation grows more complex.
One acquisition team, one corridor
- Core corridor mapping
- Defined ownership states
- Core exception and aging rules
- First-pay verification criteria
- Limited workflow and integration scope
Multiple workflows or teams
- Broader exception categories
- Expanded control logic
- More integration and configuration depth
- Management reporting design
- Multiple workflows or teams governed in one view
Multiple business units or entities
- Complex governance and approval structures
- Significant integration, security, and configuration scope
- Deployment and change-management support
- Entity-level reporting
- Scope set with the executive sponsor during the diagnostic
The diagnostic determines fit, required control depth, implementation sequence, and commercial scope. AFC may recommend that an organization defer installation if operating prerequisites are not yet in place.
The diagnostic is paid and creditable toward a subsequent AFC Mineral installation. The exact fee, credit, and installation terms are stated in the proposal.
Your current tools
Your CRM tells you what should have happened. AFC Mineral tells you what actually did.
Mineral companies already use spreadsheets, CRMs, land systems, revenue systems, accounting software, email, and internal to-do lists. AFC Mineral doesn't ask you to abandon any of that. It governs the handoffs between them, which is exactly where deals go quiet.
AFC Mineral tells you what needs to happen next, who's responsible, what's stuck, what's running late, what needs attention, and whether you actually got paid.
What we do and don't do
What AFC Mineral is and is not.
What AFC Mineral doesn't do
AFC Mineral is not a CRM, a deal-tracking app, a document management system, or a do-it-yourself software product. It doesn't buy minerals for you, handle land or title work, do your accounting, process division orders, manage operators, or give legal or tax advice. It doesn't replace the tools you already use, manage your team, or close deals automatically.
What AFC Mineral does
AFC Mineral sets up a clear system for your business: who's responsible for what, how problems get handled, and how you confirm you've been paid. It's built around your specific operation, deal volume, and team.
How it all fits together
From a first look to an installed corridor.
- See the representative operating viewInspect the operating concept before a conversation.
- Governance CheckAnswer five quick questions to see where you stand today.
- Post-Close Governance DiagnosticAFC maps your real corridor and delivers an executive readout with a fit recommendation.
- Sample ScanSee the rules catch problems in a sample set of deals.
- Installation, acceptance, and operational proofAFC builds and installs the controls around your business, tests them against the approved scope, and checks that they work.
Now see it with your own deals.
Everything on this page is a controlled sample. The next step is a Post-Close Governance Diagnostic, where AFC maps how deals actually move through your business and delivers an executive readout with a fit recommendation.